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The Phoenix Code: Ebon Phoenix Guild Manifesto

Version 3.0 (16/07/11)


Recruitment in Ebon Phoenix is done via application assessment on our guild forum.

Applicants must post an application in the Recruitment section of the forum. In order to post an application, applicants must first create a forum account; please use your main character’s name as your forum username.

Previous connections to the guild, such as a friend or family member, are desirable – but not mandatory. All applications are reviewed on a case-by-case basis.

All applications will remain ‘under review’ for at least two days grace period, in order to give all guild members a fair opportunity to voice their opinions. After this time has passed, provided that positive feedback has been received and that the community has no outstanding objections, the applicant will be offered an invitation to join Ebon Phoenix. Please note that this two day period is a minimum; no maximum limit is placed.

Rank Structure:


After invitation, new members will spent the first week of their membership in Ebon Phoenix as Recruits.

Recruits should refrain from signing for “progress” status raids during their initiation period. Recruits may also be asked to attend a non-farm raid as a reservist in the event that the raid leader(s) require their assistance (and no other alternative is available), however, such decisions are left to the raid leader(s) discretion.


Our members’ primary characters will be designated as their Main. All secondary characters, if a member has any within the guild, will be given the rank of Alt. There is no limitation on the number of Alts a member may have within the guild.

A member may ask an Officer for their Main to be demoted, and an Alt of their choice to be promoted to Main rank, at any time. However, Officers may decline this request in the event that they believe a member has been changing their Main excessively in order to manipulate our systems regarding loot/raid slots.

Main and Alt ranks exist primarily for administrative purposes, and in order to facilitate certain raiding policies.


Officers are individuals chosen by the Guild Leader to undertake responsibilities on behalf of the guild, and to act as mediators/advisors where necessary.

Their duties include, but are not limited to; the distribution of guild bank contents, invitation of new members/characters, update of the guild welcome message, and providing members with information/advice. Officers also perform a diplomatic role whenever concerns are raised or complaints are made.

Please remember that despite their additional responsibilities within the guild, our Officers do not hold any significant authority or superiority over that of the other members. We value the contributions of all our members equally.

Guild Leader:

The Guild Leader serves as the operational head of Ebon Phoenix.

In addition to performing the same administrative duties carried out by other Officers, the Guild Leader has the unique ability to assign Officers as and when it is required. This is to ensure that the guild maintains a balanced group of active Officers. The Guild Leader is also responsible for deciding whether or not to invite new members, based on feedback received from members during the application process.

When the guild debates important topics and matters of policy, the Guild Leader determines the best course of action based on the perspectives put forward by members during the course of our discussion(s).

General Code of Conduct:

Members are expected to be polite, helpful and respectful towards other players, both inside and outside the guild community. Abusive language, excessive swearing be tolerated under any circumstances. Members are encouraged to report any incidents of bullying or otherwise abusive behavior to one of the Officers so that the issue may be investigated.

We ask that members keep their use of swearing to a minimum, especially during the daytime hours.

If a member’s Main character has been offline for more than three months, they may be subject to removal from the guild. As long as a member’s Main character has been active within the guild in the past three months, Alts will not be removed even if they have been offline for a significant amount of time. Exceptions to this rule may be made where appropriate.


Ebon Phoenix’s guild forum is located here.

All members should ensure that they have a forum account, so that they may participate in guild discussions and sign for raids.


In order to sign for a raid, a member must post on the sign-up thread for the raid they wish to attend.

Raid sign-ups operate on a first-come, first-served basis, as a general rule. In some circumstances, the raid leader may override the first-come.

Raiders are expected to turn up during the invite time as stated on the raid sign-up. If you are unable to be online during the invite time, please try to inform the raid leader if at all possible (or get somebody else to pass on a message for you).

Only Ebon Phoenix guild members are permitted to attend an Ebon Phoenix hosted raid. Raid slots will only be granted to non-members under explicit, prior agreement by guild members. Please do not allow non-guild members to use our private Team Speak server.

Raid Status:

Ebon Phoenix considers new and difficult content to be “progress” raid content. Once the content is suitably mastered, it is downgraded to “farm”. Main characters are given priority on the progress content.

Loot Rules:

During raids, the raid leaders will normally utilize a combination of Group Loot (trash) and Master Looter (boss) systems. /Rolling will be used on most drops. All members, both Mains and Alts, have equal rights to loot.

If more than one of the same item drops – for example, two sets of tier tokens for the same class group – then the players with the highest and second highest (and so on) rolls will win the item.

In the event that a raider was locked out of a boss encounter accidentally (for example, by disconnecting from the Internet), then the raider’s right to roll on loot is ultimately decided at the raid leader’s discretion. Situations like this are dealt with on a case-by-case basis.

The raid leader will usually determine, for each item, which members of the group are eligible to roll (in each priority bracket), but please do not hesitate to speak up if you feel that you may have been overlooked by accident. Mistakes can and inevitably do happen.

Our loot priority system is as follows:

– Primary rolling rights are given to individuals to who the item is of use for their main spec; the item is of the highest armor class available to them, or is the most appropriate weapon type/speed for them. Examples include cloth armor for Mages, Priests and Warlocks; slow fist weapons/axes/maces for Enhancement Shamans.

– Secondary rolling rights are given, in the event that nobody from the previous priority bracket wants the item, to individuals to whom the item is of use for their main spec, provided they can equip the item. Examples include leather armor for Paladins and Shamans; daggers for Hunters.

– Tertiary rolling rights are given, in the event that nobody from either of the higher priority brackets wants the item, to individuals to whom the item is of use for a secondary spec and/or off-gear. Examples include healing cloth for a Shadow Priest and Feral Druid; melee leather for an Elemental Shaman and Holy Paladin.

– If nobody within the group wants an epic BoE item for their main spec, the item will be placed in the guild bank for somebody to request at a later date.

– If nobody within the group wants a BoP item, it will be offered to any Enchanters in the group for disenchanting. We ask that Enchanters please place any disenchanted materials from BoP items in the guild bank after the raid has ended.

– If there are no disenchanters, and nobody within the group wants a BoP item, the raid leader is free to offer the item to a ‘vendor-trash’ roll.

– Please note that a character’s secondary spec (if they have dual-talent spec) does not entitle them to a higher degree of loot priority on off-gear. When a raid leader offers an item for “offgear” or “offspec” rolls, this basically means anything other than your main talent spec.

– In the event that a rare mount drops, all members of the group are entitled to roll if they would like it. They’re such an extremely rare occurrence that we feel it would be unfair to restrict any members of the group from having a chance to win the mount.

Raid Leading:

All members are more than welcome to try their hand at raid leading for Ebon Phoenix. All we ask is that raid leaders have a decent understanding of the guild’s raiding-related policies, and a working microphone.

When organizing a raid, please post a sign-up in the appropriate raiding section of the forum. A raid sign-up template is available for raid leaders’ convenience. Please remember to post both an invite time and a proposed starting time, in server-time format, and to include a date in the heading.

Raid leaders are asked to respect the first-come, first-serve system of allocating raid slots whenever possible; though please see the “Raid Status” section for detailed information regarding the first-come, first-served system (and how it relates to the content you wish to host), as well as whether or not you should permit Alts (and new Recruits) to sign for your raid.

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